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Features · Purchase management

Purchase management software that ties buying to stock and payments

LocalPOS is purchase management software for shops that buy from many suppliers. Create a purchase order, record the supplier’s bill when the goods arrive, and your stock goes up automatically. You also see what you owe each supplier and when it is due, so nothing slips.

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  • Orders to suppliers
  • Stock updates on receipt
  • Supplier balances
What you get

Purchase management software from first order to final payment

Buying is where stock and money meet. Keeping both in one system means they always agree.

  • Purchase orders

    Raise an order for a supplier, share it, and check it off when the goods arrive.

  • Receive goods, update stock

    Record what actually arrived. Stock and cost prices update from the same entry.

  • Supplier bills with GST

    Enter the supplier’s invoice with its tax details, so your purchase records stay complete.

  • What you owe, per supplier

    See the balance for each supplier and the bills still waiting for payment.

  • Purchase returns

    Send damaged or wrong goods back and keep stock and supplier balances right.

  • Price history

    Compare what you paid for an item over time to spot a supplier whose prices are creeping up.

Where every order stands

See every purchase order at a glance

From the first order to the final payment, each purchase sits in a clear stage, so nothing waits unnoticed. Sample data.

Ordered2
  • PO-121₹18,400
    Green Valley Foods
  • PO-120₹7,250
    Daily Dairy Supplies
Received1
  • PO-118₹34,600
    Fresh Mart Wholesale
Billed2
  • PO-116₹5,200
    Sunrise Packaging
  • PO-115₹21,800
    Fresh Mart Wholesale
Paid1
  • PO-112₹16,900
    Green Valley Foods
The buying flow

The buying flow, in four steps

  1. Step 1: Create a purchase order

    Pick the supplier and the items and quantities you need.

  2. Step 2: Receive the goods

    Match what arrived to the order and note any shortfall.

  3. Step 3: Record the supplier bill

    Enter the bill. Stock goes up and the supplier balance is updated.

  4. Step 4: Pay and track dues

    Record payments as you make them and see what is still pending.

Suppliers

Know what you owe, and when it is due

Each supplier has a running balance. Pay on time, avoid surprises and keep good relationships.

  • Fresh Mart Wholesale
    Due in 4 days
    You owe
    ₹86,400
  • Green Valley Foods
    Due in 12 days
    You owe
    ₹18,400
  • Sunrise Packaging
    Overdue by 3 days
    You owe
    ₹5,200
Price history · sample data
Toor Dal 1 kg, cost price
▲ 13% in 6 months
AprMayJunJulAugSepOct

Spot a supplier whose prices keep creeping up, and ask for a better rate with the numbers in hand.

Answers

Questions about purchase management software

What is purchase management software?
Purchase management software handles everything on the buying side: orders to suppliers, goods received, supplier bills, returns and payments. It connects them to your stock so records stay consistent.
Does stock update when I record a purchase?
Yes. When you record received goods or a supplier bill, the quantities go into stock and the purchase price is saved against the item.
Can I see how much I owe each supplier?
Yes. Every supplier has a running balance that shows pending bills and payments made, so you always know what is due.
Can I record purchase returns?
Yes. Record the goods you send back and LocalPOS reduces stock and adjusts the supplier balance for you.
Talk to our team

See LocalPOS working on your own products

Book a free demo and we will walk you through billing, stock and GST using your kind of business. Bring your questions.

  • Free demo
  • See it with your own items
  • No tech skills needed
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